Privacy Policy

Effective Date: [May 21, 2025]

Your VirtualHR ("we," "our," or "us") values your privacy and is committed to protecting your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website or use our services, and outlines your rights under applicable U.S. state privacy laws.

1. Information We Collect

We collect the following types of information:

Personal Information:

Includes your name, email address, phone number, job title, employer information, and any other data you provide to us directly.

Usage Data:

Includes your IP address, browser type, device information, access times, and pages viewed on our website.

Cookies & Tracking Technologies:

We use cookies and similar technologies to enhance functionality, analyze usage, and tailor our communications.

2. How We Use Your Information

Your VirtualHR may use your information to:

Provide and manage HR-related services

Communicate with you about updates, support, and promotions

Improve our website and services

Ensure compliance with legal obligations

Perform analytics and research

3. How We Share Your Information

We do not sell your personal data. We may share information with:

Service providers and contractors who help operate our business

Legal and regulatory authorities, if required by law

Business partners or affiliates with your consent

All third parties are required to adhere to confidentiality and data protection standards.

4. Your Privacy Rights by State

California Residents (CCPA/CPRA):

You may:

Request to know what personal information we collect and how it’s used

Request deletion or correction of your personal information

Opt out of the sharing of personal information for cross-context behavioral advertising (we currently do not share in this way)

Limit the use of sensitive personal information

To exercise these rights, email inquiry@yourvirtualhr.org

Residents of Virginia, Colorado, Connecticut, and Utah:

You have the right to:

Confirm whether we process your personal data

Access and delete your personal data

Correct inaccuracies in your data

Opt out of targeted advertising or profiling

Appeal decisions regarding your privacy requests

Email us at inquiry@yourvirtualhr.org to make a request.

5. Data Retention

We retain your personal data only as long as necessary for the purposes outlined in this policy, or as required by applicable law.

6. Security

Your VirtualHR uses administrative, technical, and physical security measures to help protect your information. However, no system is completely secure.

7. Children's Privacy

Our services are intended for use by adults and are not directed to individuals under the age of 13 (or 16 in some jurisdictions). We do not knowingly collect data from children.

8. Third-Party Websites

Our website may contain links to other sites. We are not responsible for the privacy practices or content of those sites.

9. Policy Updates

We may update this Privacy Policy occasionally. When we do, we will update the "Effective Date" above and post the revised version on our website.

10. Contact Us

If you have any questions about this Privacy Policy or wish to exercise your rights, please contact us:

Your VirtualHR

Email: inquiry@yourvirtualhr.org